Booking Terms + Conditions
The essential ‘small print’. Please take the time to read these booking terms and conditions. This information is important.
Your Holiday Contract
These terms and conditions together with the other information on our website form part of the contract between the person making the booking, acting on behalf of everyone named on the booking form (hereinafter called ‘you’) and we, the owners (hereinafter called ‘we/us’).
The contract between you and the us exists when the we issue your holiday confirmation in receipt of your payment.
All arrangements are made subject to the following terms and conditions. By making a booking with us via email, our website, our online booking form, by telephone or in person, you agree to be bound by these terms and conditions.
Booking and Payment
You must be at least 21 years old to make a booking with us. Please note that single sex parties or groups of young adults (under 21) may only be accepted at our discretion.
Email confirmation of your booking will be sent to you once the reservation deposit has been received and a confirmation email will also follow once full payment has been taken. The contract is subject to these booking terms and conditions. Once the contract is made, it is your responsibility to pay for the accommodation in full before you travel.
Any relevant documentation will be sent to you via email, it is important to check carefully, all the details of your booking once you receive it. We will not be responsible for any information you do not receive as a result of your failure to provide a valid email address.
A non-refundable deposit of 25% of the apartment rental is payable when you book your holiday and the balance is due 10 weeks before departure . The balance due date will be shown on your confirmation email so please make a note of it as no reminders will be sent. If you book less than 10 weeks before your arrival date, the full balance will be due immediately. Payments can be made by bank transfer or by cheque (provided your arrival date is not within 28 days).
We reserve the right to cancel the booking and retain any deposit paid should the balance of payment not be received as cleared funds by the due date.
Accommodation security/damage deposit
A £250 security/damage deposit is payable with the final rental balance and is returned to you within 10 days of the end of your holiday provided there is no loss or damage to the rental property or its contents.
The payment of your security deposit does in no way exclude you from your responsibility to take every care of your holiday accommodation. The property will be presented in good order and should be left as such. Any damage liability rests totally with you.
Should no damage have occurred during your stay then the breakage deposit will be returned to you. Additional payment for any proven claim in excess of the breakage deposit will be requested by us directly from you.
The Lead Guest
The lead guest is the person that holds the booking, to whom all correspondence and invoices are addressed and who is responsible for the rental. Spouse’s names are not considered interchangeable. Where a booking is made by email, telephone or in person, then the booking is subject to, and the guest must accept these Internet terms and conditions and any made by our suppliers. Where two or more people are included in the same booking, the person making the booking shall be deemed to do so, on the basis that he/she acts as an agent for all members of the party and accepts these booking conditions on behalf of each member of the party.
What the price includes:
Use of the apartment, as booked for the people named on the booking form, including utilities and facilities which are advertised in the property description as being available at no extra cost.
What the price does not include
Security/damage deposits, en-route hotels, short and long sea crossings, flights, car hire, transfers, car parking and holiday insurance are not included in the price although some of these items can be arranged at extra cost.
Registration of details of all guests
In accordance with the Turkish tourism laws which came into effect in 2017, it is now necessary for us to collect the names, passport numbers, date of birth and sex of each member of your party.
This information will be submitted to the Turkish authorities and entered into their GIYKIMBI tourist registration system. This is exactly the same procedure which is undertaken when checking into a hotel in Turkey and is a legal requirement.
Failure to provide the relevant details at least 1 week before your departure will result in the cancellation of your booking.
You will be sent an email once your booking deposit has been received asking you for all of the relevant information.
Please also keep us informed if any members of your party change once this information has been submitted to us. Please fill in the attached form and return it to us at this address.
Once you have returned the form, you will receive a confirmation email from us which will contain the apartments address and the contact details of the person who will be meeting you upon your arrival in Kalkan.
Your Responsibility
It is your responsibility to ensure that:
- any specific passport, visa and health requirements are obtained.
- all members of your party, including infants, have a valid passport.
- each member of your party is covered by adequate travel insurance to cover all aspects of your holiday (including cover for cancellation, curtailment, evacuation, flight delays, loss and damage to baggage and other personal property as well as comprehensive health insurance including medical expenses and repatriation coverage). If you fail to take out adequate insurance cover, we will not be liable for any refunds or losses, howsoever arising, in respect of which insurance cover would otherwise have been available.
- the balance of your holiday is paid by the due date on your confirmation invoice.
- please be advised that in the event that you or any of your party are disruptive or behave in an unsociable manner we do reserve the right to terminate your holiday and will have no further liability or responsibility to you in respect of accommodation or transfer/car hire, nor will any refunds be made.
- during the period of the holiday, you personally, (and on behalf of all other people visiting the property,) undertake the following:
- that the number of people occupying the property will not exceed the number stated on the holiday confirmation.
- that the property will be used solely for the purpose of the holiday by you and your party.
- to show due consideration for other parties (to include, but not limited to, refraining from abuses of the property and/or dangerous, offensive or rude behaviour to the property owner, his representative or any third parties such as neighbours).
- to keep the property and all furniture, utensils, equipment, fixtures and fittings in or on the property in the same state of repair and condition as at the commencement of the holiday and to ensure that at the end of the holiday the property is left in the same state of order and cleanliness in which it was found. We reserves the right to charge you for any additional losses that are not covered by the security/damage deposit.
- to report as soon as possible to the property owner (or his agent or representative) any breakages or damage caused by you or any of your party members during the holiday and to reimburse the property owner with the cost of replacement if the amount in question exceeds the amount we hold as a security/damage deposit.
- all members of your party are aware that we reserve the right to make a claim against you for any repair or loss as a result of damage caused.
- to arrive after 3pm on the arrival day and to vacate the property by 11am on the day of departure unless prior arrangements have been agreed with the us and/or our representative.
- not allow any person other than guests booked and staying in the property for their holiday to use the facilities and amenities of the property.
- to notify all other members of the party of these undertakings.
- in the event of a breach of any of the undertakings set out, we (or our representative) can refuse to allow you to take possession of the property or make you and your party leave the property before the end of the holiday. In either case, you shall be deemed to have cancelled the booking and you shall have no claim for compensation or reimbursement whatsoever.
Safety
On your holiday please be as vigilant as you would be at home and ensure you take sensible precautions to protect your belongings – do not leave valuables or keys in sight of windows and do not leave doors or windows open when away from the property or at night.
You agree to take care within the property and gardens and consider the risks posed by balconies and swimming pools to children. Swimming pools should be accessed by the steps and not by jumping or diving in. Please supervise children at all times in and around the pool.
Booking Details
Immediately upon receipt of the holiday confirmation from us, you must check the details and notify us of any mistakes/errors made by us as soon as possible and in any event within 7 days; no changes can be made to the booking after this time. We reserve the right to charge a £20 amendment fee to administer/correct any error by you. Any request for changes to be made must be in writing from the person who made the booking (the lead guest).
Rental Conditions
Access to the rental properties is available from 3pm on the first day of rental and we ask you to vacate the property by 11am at the latest on the agreed departure date, to enable cleaning and preparations for the next guests. Please bear these times in mind when booking your flights. Some flexibility with these times may be possible, subject to availability however, this would be at our discretion and must be by prior arrangement.
The apartment is reserved exclusively for the people confirmed as guests at the time of booking and no other persons are permitted to stay at the property unless agreed by us in writing prior to the rental period.
Under no circumstances will animals be allowed in the property (with the exception of guide dogs used to aid sight or hearing and only with prior arrangement).
All members of the rental party agree not to smoke or allow smoking inside the rental property at any time.
Please take care to secure the property at all times and take care of property keys. The cost of replacement keys will be deducted from your security/damage deposit.
Special Requests
These may be made prior to travel and whilst we will endeavour to meet them, they unfortunately cannot be guaranteed. Under no circumstances will requests be accepted by us to form part of our contractual obligations and we will have no liability if they are not met. We are happy to give advice and opinions about the suitability for those with limited mobility, elderly, families etc, but we would point out that our apartment is accessed by steps and is not necessarily childproof. If you let us know your requirements we will do our best to furnish you with as much information as possible so you can make informed choices.
Liability
Your (and all other members of your party’s) personal belongings and vehicles (together with their contents) are left at the rental property entirely at their own risk. The Company shall not accept any liability for any loss or damage to your (and all other members of your party’s) personal belongings and vehicles (including their contents) during your holiday.
We will accept no liability for any loss, personal injury/illness or death however incurred.
We shall not accept liability for loss of main services such as electricity or water supplies, nor any actions taken in the vicinity of the property by any authority over which there is no control. Refunds or compensation would not be payable and cancellation charges would still apply.
Force Majeure
No liability can be accepted by us when the contract is affected by force majeure. In the context of these terms and conditions ‘force majeure’ is any event that we could not, even with due care, foresee or avoid. These events include, but are not limited to; war, threat of war, riot, civil commotion or strife, hostilities, industrial dispute, natural disasters, acts of god, terrorist activity, threat of terrorist activity, adverse weather conditions, airport closure, government action, changes to Foreign & Commonwealth Office travel advice, technical problems with transportation or any other events beyond the Company’s control.
Covid 19
In the event that the FCDO or the Turkish government are advising against all but essential travel to Turkey, as a result of the COVID-19 pandemic at the time you are due to arrive at Villa Saray Apartment, we will allow you to transfer your payment to a future date (subject to availability and at the rates applicable to the revised dates selected). You would only be able to amend your booking in this way for this specific reason – should you wish to cancel or amend your booking for any other reason including illness and airline cancellation, then our standard Booking Terms + Conditions and cancellation policy would apply and you will need to ensure that you have adequate travel insurance in place at the time of booking to cover you for any losses in this respect (deposits are strictly non-refundable and there is a sliding scale of cancellation charges applicable if you were to cancel within 70 days of your arrival date). Please note that an amended booking would be subject to our standard booking terms and conditions.
Point of sale accuracy
The information and descriptions supplied regarding the apartment are believed to be accurate and offered in good faith, however, there may be occasions when an advertised facility is either modified or is not available. Such situations may be dictated by local circumstances, necessity for maintenance or repair (eg: swimming pools), unsuitable weather conditions, fuel shortages, power cuts or other circumstances beyond our control. If we are advised of any such issues, we will endeavour to inform you in advance, however we cannot be held liable in such circumstances.
Out of ‘Season’ bookings
The ‘Season’ in Kalkan runs from mid May to mid October. During this time building and construction work is prohibited in Kalkan. If you wish to make a booking outside of these dates, it is possible that construction projects may be going on in the area. We will endeavour to inform you of this. We cannot be expected to know about all building projects in Kalkan and so bookings outside the ‘season’ cannot be guaranteed to be unaffected by construction works or noise.
Our Price Guarantee
Prices on the website do change from time to time; prices go up as well as down and you will be able to determine your up to date price for your chosen accommodation prior to confirming your booking. We guarantee that once you have made your booking, we will not increase the price of your accommodation. Please note that once you have agreed a price and made your booking this is the price you pay. If the price decreases, you are not entitled to the accommodation at the changed rate.
The balance of the rental cost (if any) must be paid by you to us no later than 10 weeks prior to the commencement of your holiday (we shall endeavour to inform you of the due date at the time of the booking but no reminders will be sent). If a booking is made within the 10 week payment period the total cost of the holiday must be paid at the time of booking.
Cancellation policy
Cancellations can be made by post and signed by the lead name on the booking or by email received from the lead name on the booking via the email address registered on the booking. Cancellations will become effective from the delivery date of the cancellation letter or email. All cancellations are subject to a charge payable by the customer as detailed below; charges for cancelled bookings will be confirmed to you by invoice within two weeks of cancellation. Please note: these charges also apply, if you have failed to make payment on time and we cancel your booking as a result. In addition, your booking will be treated as cancelled and the same charges will apply if you decide to change your accommodation from one property to another.
| Cancellation notice given: | Cancellation charge applied: |
| More than 70 days | Deposit only (25%) |
| 69 – 43 days | 80% |
| 42 days or less | 100% |
Charges above represent a percentage of the total accommodation booking value. No refunds can be given for stays that are ended earlier than planned. No party may challenge the validity of a signed fax/emailed copy of the booking conditions on the basis of a lack of original signature.
Cancellations Made By Us
If circumstances beyond our control should make the apartment unavailable, you will be advised as soon as is possible. Alternative accommodation of a comparable standard may be offered if available, or a full refund of monies paid. Such an event is unlikely to occur, however, if this situation does arise, we will not be liable to pay compensation or reimburse you for any expenses you incur as a result.
Misbehaviour
We reserve the right to terminate, without notice, the arrangements of any customer whose behaviour, in our opinion, is likely to cause annoyance, distress or danger to other customers or any third party. If you are prevented from travelling because you appear to any person in authority to be unfit to travel, or likely to cause discomfort or disturbance to other customers, our responsibility for your transfers will cease. Full charges will apply and we will be under no obligation to provide a refund, compensation, or any further assistance. Parents/guardians are responsible for the supervision/behaviour of young children and teenagers.
Indemnity
When you book accommodation through us you accept responsibility for any damage to the property or accommodation and its contents caused by you or a member of your party. We reserve the right to terminate (before or after departure) your holiday or that of any member of your party due to yours or their misconduct, within their reasonable opinion. In these circumstances, full cancellation charges apply and no refund will be given. Furthermore, we, the owners. shall be under no obligation to pay compensation or meet any costs or expenses you may incur as a result of your accommodation being terminated. You agree to indemnify us against any claims (including legal costs) made against us. You are also liable to make reimbursement to the accommodation provider for any damage caused, before you end your stay.
Transfers, Car Hire + Excursions
We act only as an agent in respect of all transfer, car hire and excursion bookings we take or make on your behalf. For all such bookings your contract will be with the supplier of the arrangements concerned. The suppliers’ terms and conditions will apply to your contract. Copies of these terms and conditions will be made available upon request.
Transfers
When you book transfers either via the Internet or telephone, your booking is confirmed immediately and it is at this time a binding contract comes into existence, email confirmation of your booking will also be sent to you. The contract is subject to these booking terms and conditions; all booking conditions will apply to each and every booking made with us. Once the contract is made, it is the transfer providers’ responsibility to provide you with what you have booked and it is your responsibility to pay for the service in full before you travel. All relevant documentation will be sent to you via email. It is important that you carefully check the details of your booking once you receive this documentation. We will not be held responsible for any information you do not receive as a result of your failure to provide a valid email address.
As we act only as a booking agent, we have no liability for any transfer arrangements and in particular any liability for illness, personal injury, death or loss of any kind unless caused by negligence. Any claims for damages, injury, illness or death arising from your journey must be brought against the transfer provider and will be under the jurisdiction of the law of the country in which the transfer is provided.
For airport pick-ups, it is essential that we be given the correct flight number and arrival time, before departure. This can be done by either by email or by phone. If this information is not available at the time of booking, please ensure that you inform us at least 7 days prior to your departure. No responsibility can be accepted or compensation allowed for a failed rental due to the late provision of this information.
Car Rental
When you book car rental either via the Internet or telephone, your booking is confirmed immediately and it is at this time a binding contract comes into existence, email confirmation of your booking will also be sent to you. The contract is subject to these booking terms and conditions; all booking conditions will apply to each and every booking made with The Company. Once the contract is made, it is the car rental providers’ responsibility to provide you with what you have booked and it is your responsibility to pay for the car rental in full before you travel. All relevant documentation will be sent to you via email. It is important that you carefully check the details of your booking once you receive this documentation. The Company will not be held responsible for any information you do not receive as a result of your failure to provide a valid email address.
As we act only as a booking agent we have no liability for any car rental arrangements and in particular any liability for illness, personal injury, death or loss of any kind unless caused by negligence. Any claims for damages, injury, illness or death arising from your car rental must be brought against the car rental provider and will be under the jurisdiction of the law of the country in which the transfer is provided.
If collecting your rental car from an airport, it is essential that we be given the correct flight number and arrival time, before departure. This can be done by either by email or by phone. If this information is not available at the time of booking, please ensure that you inform us at least 7 days prior to your departure. No responsibility can be accepted or compensation allowed for a failed rental due to the late provision of this information.
Drivers must be aged 21+, have held for at least one year and be able to produce at the point of car rental collection, a full national driving licence from their country of residence (in some cases an international driving permit may be required, please check the important information at the time of booking).
It is the driver’s responsibility to ensure that he/she has the appropriate driving licence. Please notify the Company of any endorsements on the driver’s licence as we may not be able to accept your booking.
No refunds will be given for rentals rejected due to non-production of a driving licence or non-disclosed endorsements. Faxed or photocopied licences are not acceptable.
Passengers
The rental cars are insured for a maximum number of passengers. The Company cannot accept responsibility if a vehicle is not large enough to fit all passengers and luggage on arrival if details were not supplied at the time of booking. In the interest of safety this number cannot be exceeded and if exceeded the insurance will be invalidated.
We and the company providing your car rental will not in any circumstance be held responsible for anyone driving under the influence of alcohol/drugs, causing wilful damage, off road driving or driving without due care and attention. You will accept responsibility in respect of any such claims.
Cars and all offers are subject to availability. All information in these terms and conditions, including prices, is correct at the time of publication.
As we act only as a booking agent we have no liability for any of the car hire arrangements and in particular any liability for any illness, personal injury, death or loss of any kind. Any claim for damages, injury, illness or death arising from the period of your car hire must be brought against the car hire provider and will be under the jurisdiction of the law of the country in which the car hire service is provided.
Excursions
As the Company act only as a booking agent in respect of excursions, we accept no liability in this regard, in particular any liability for illness, personal injury, death or loss of any kind unless caused by negligence. Any claims for loss, damages, injury, illness or death arising from your excursion must be brought against the excursion provider and will be under the jurisdiction of the law of the country in which the excursion is provided.
Help on Holiday
If you need assistance whilst in resort, in the first instance, you should contact us or our local agent. We will be more than happy to assist you in any way we can. Relevant contact details will be provided on your travel documents.
Complaints Procedure
We sincerely hope your holiday arrangements run as smoothly as possible and you enjoy your time abroad, however, if you do feel the need to complain while in resort, we recommend that you immediately inform us or our local representative. If you fail to follow this procedure there will be less opportunity to investigate and rectify your complaint to your satisfaction during your stay. If you are still not satisfied, you must put your complaints in writing immediately on return to the UK. We shall be entitled to a reasonable period of time within which to investigate any written complaint received from you and to respond thereto before any arbitration or other legal proceedings are initiated by or on your behalf.
Data Protection and Privacy
Our relationship with you is valuable and we understand the importance you place on your privacy and the security of any information which personally identifies you.
Amendments to our Booking Terms & Conditions
We reserve the right to amend, add or withdraw any of our booking terms and conditions at any time and without notice.
Law
Matters arising from these terms and conditions are governed by the law of England and Wales and are subject to the jurisdiction of the courts of England and Wales. Information held therein is believed to be correct at the time of writing.